Requirements for Disbursement of Living Allowance

To facilitate disbursements, scholars under the Scholarships for Graduate Studies-Local must ensure that all submitted documents adhere to the standards set by the Commission on Higher Education and the Commission on Audit.

Scholars may refer to the table below for a more comprehensive reference on the valid documents accepted for processing of allowances. Note that requirements differ per type of term.

SGSL_Enrollment

Requirement 1

 

ENROLLMENT FORM

SGSL_Grades

Requirement 2

 

PREVIOUS TERM GRADES

Regular Term

Refers to 1st, 2nd, 3rd, 4th Term

▢ Should indicate the degree program enrolled
▢ VALIDITY (Only either of the two is accepted)

✔ Original copy with either (1) printed name and signature of registrar or (2) dry seal
✔ Certified true copy with printed name and signature of registrar

▢ NO. OF UNITS

✔ If taking up course work, at least 9 units
✔ If thesis writing, dissertation writing, or capstone project, at least 3 units
✔ If less than the required units:
— Attach the original or certified true copy of the study plan which indicates the term is expected to have less than the required units, duly signed by the DHEI College Dean or Registrar, and
— Attach an original letter of justification if the enrolled subjects deviated from the study plan, duly signed by the DHEI College Dean or Registrar
✔ If the study plan reflects different number of units:
— Attach an original or certified true copy of the updated study plan, and
— Attach an Original letter of justification why the enrolled subjects deviated from the study plan, duly signed by the DHEI College Dean or Registrar
✔ Note that as stipulated in CMO no. 4, s. 2017, scholars must finish the degree within two (2) years for master’s, three (3) years for doctorate with a maximum of four (4) years for the purpose of further dissertation research, and one (1) year for thesis and dissertation grants.

▢ ENROLLMENT DATE

✔ Must reflect the actual date of enrollment. Date of enrollment must be before or during the first month of start of classes, if not, submit certification for the difference in enrollment form duly signed by the Registrar.

▢ VALIDITY (Only either of the two is accepted)

✔ Original copy with printed name and signature of registrar or authorized DHEI personnel
✔ Certified true copy with printed name and signature of registrar or authorized DHEI personnel

▢ NO. OF UNITS

✔ If previous term is a Regular Term, at least 9 units (or at least 3 units if thesis writing, dissertation writing, or capstone project)
✔ If previous term is a Non-Regular Term, at least 6 units (or at least 3 units if thesis writing, dissertation writing, or capstone project)
✔ If less than the required units:
— Attach the original or certified true copy of the study plan which indicates the term is expected to have less than the required units, duly signed by an authorized DHEI College Dean or Registrar, and
— Attach an Original letter of justification if the enrolled subjects deviated from the study plan, duly signed by the DHEI College Dean or Registrar
✔ If the study plan reflects different number of units:
— Attach an original or certified true copy of the updated study plan, and
— Attach an Original letter of justification why the enrolled subjects deviated from the study plan, duly signed by the DHEI (College Dean or Registrar)
✔ Note that as stipulated in CMO no. 4, s. 2017, scholars must finish the degree within two (2) years for master’s, three (3) years for doctorate with a maximum of four (4) years for the purpose of further dissertation research, and one (1) year for thesis and dissertation grants.

▢ GRADES

✔ If with incomplete, failing grade, or dropped subjects (only either one of the two is accepted):
— Submit original or certified true copy of the updated grades
— Submit an original or certified true copy of the certification from the DHEI on the reason for the mark, and that the scholar is still eligible to enroll in the program, duly signed by the Registrar or Dean.
✔ If a subject is retaken and passed, show proof that the tuition fee of the retaken subject was paid by the scholar. Submit an original or certified true copy, signed by the registrar.

Non-Regular Term

Refers to Summer, Mid Term, Mid Year, Intersession, Short-term, Special Term

▢ Should indicate the degree program enrolled
▢ VALIDITY (Only either one of the two is accepted)

✔ Original copy with either (1) printed name and signature of registrar or (2) dry seal
✔ Certified true copy with printed name and signature of registrar

▢ NO. OF UNITS

✔ If taking up course work, at least 6 units
✔ If thesis writing or dissertation writing, at least 3 units
✔ If less than the required units:
— Attach the original or certified true copy of the study plan which indicates the term is expected to have less than the required units, duly signed by the DHEI College Dean or Registrar, and
— Attach an original letter of justification if the enrolled subjects deviated from the study plan, duly signed by the DHEI College Dean or Registrar
✔ If the study plan reflects different number of units:
— Attach an original or certified true copy of the updated study plan, and
— Attach an Original letter of justification why the enrolled subjects deviated from the study plan, duly signed by the DHEI College Dean or Registrar
✔ Note that as stipulated in CMO no. 4, s. 2017, scholars must finish the degree within two (2) years for master’s, three (3) years for doctorate with a maximum of four (4) years for the purpose of further dissertation research, and one (1) year for thesis and dissertation grants.

▢ ENROLLMENT DATE

✔ Must reflect the actual date of enrollment. Date of enrollment must be before or during the first month of start of classes, if not, submit certification for the difference in enrollment form duly signed by the Registrar.

▢ VALIDITY (Only either of the two is accepted)

✔ Original copy with printed name and signature of registrar or authorized DHEI personnel
✔ Certified true copy with printed name and signature of registrar or authorized DHEI personnel

▢ NO. OF UNITS

✔ If taking up course work, at least 9 units
✔ If thesis writing, dissertation writing or capstone project, at least 3 units
✔ If less than the required units:
— Attach the original or certified true copy of the study plan which indicates the term is expected to have less than the required units, duly signed by an authorized DHEI College Dean or Registrar, and
— Attach an Original letter of justification if the enrolled subjects deviated from the study plan, duly signed by the DHEI College Dean or Registrar
✔ If the study plan reflects different number of units:
— Attach an original or certified true copy of the updated study plan, and
— Attach an Original letter of justification why the enrolled subjects deviated from the study plan, duly signed by the DHEI (College Dean or Registrar)
✔ Note that as stipulated in CMO no. 4, s. 2017, scholars must finish the degree within two (2) years for master’s, three (3) years for doctorate with a maximum of four (4) years for the purpose of further dissertation research, and one (1) year for thesis and dissertation grants.

▢ GRADES

✔ If with incomplete, failing grade, or dropped subjects (only either one of the two is accepted):
— Submit original or certified true copy of the updated grades
— Submit an original or certified true copy of the certification from the DHEI on the reason for the mark, and that the scholar is still eligible to enroll in the program, duly signed by the Registrar or Dean.
✔ If a subject is retaken and passed, show proof that the tuition fee of the retaken subject was paid by the scholar. Submit an original or certified true copy, signed by the registrar.

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