2016 2nd Sem Nominees

The Commission is pleased to announce the Approved Nominees for Scholarships for Graduates Studies (Local), for the Second Semester intake of A.Y. 2016-2017. This is formalized under the Memo from the Chair – October 21, 2016 and Memo from the Chair – November 7, 2016.

View the list of approved nominees and the status of processing the documents required for the release of the scholarship privileges and allowances.

Use ctrl+f to find your name. Scroll to the right to view more information.

Major Steps in Processing the Release of Allowance

Step 1.

CHECKING OF
DOCUMENTS

Step 2. 

UNDER
EVALUATION

Step 3.

FOR APPROVAL
BY CHED

Step 4.

FOR ENDORSEMENT TO CREDIT

Step 5.

 RELEASED

Completeness of documents submitted to the CHED Regional Office (CHED RO) are checked. Incomplete submission shall not be processed.

Scholars with this status on the tracker have PENDING CONFIRMATION OR SUBMISSION/S.

The Letter of Acceptance and Scholarship Undertaking and all submitted supporting documents are validated. The Letter of Acceptance and Scholarship Undertaking and supporting documents are being routed to the respective offices within CHED for approval. Already approved to credit the allowances. Just waiting for release to Scholar’s account. Already credited to Scholar’s account.

 

Summary of Requirements

In line with CHED Memorandum Order Nos. 3 and 36, s. 2016, as amended by CMO No. 4 series of 2017, all approved nominees must be able to comply with the required submission as indicated in the aforementioned policies for the Commission to facilitate the processing of the allowance disbursement.

However, the Commission will not be able to facilitate said disbursement if the following will not be submitted by all approved nominees for A.Y 2016-2017.

As we are preparing for the upcoming academic year 2017-2018, we enjoin all remaining 1st and 2nd semester scholars of AY 2016-2017 with pending requirements to submit the hard copies of these documents on or before 12 April 2017(Wednesday). All pending requirements must be submitted to the neared CHED Regional Office. The Commission shall automatically list non-compliant grantees as Withdrawn from the program.

  1. Letter of Acceptance and Scholarship Undertaking
    • Provisional Notice of Award;
    • Enrollment Form (as validated by DHEI’s Office of the Registrar);
    • Government issued ID of Grantee;
    • Government issued ID of the SHEI President or Head of Institution; and
    • If SHEI signatory is a Head of the Institution (e.g. Campus Director, Chancellor, etc.), attach a letter of authorization from the main HEI President, Board Resolution, or Secretary’s Certificate, whichever is applicable.
    • For Thesis/Dissertation Grantees: Certification of Approval for Thesis/dissertation proposal from HEI, duly signed by Dean of the College or President of the HEI.
  2. Deferment letter by the approved nominee, duly endorsed by the Sending HEI President or Head of Institution, explaining reason for deferment from the term approved and indicating commencement of graduate studies.*
  3. DBP Customer Record Form (CRF) with a valid Government ID photocopy attached

Please ensure to include all of the following documentary requirements in a brown envelope, duly labelled with K TO 12 TRANSITION PROGRAM: SCHOLARSHIPS FOR GRADUATE STUDIES-LOCAL.

For more information, please refer to the Memorandum from the Chairperson, March 14, 2017.

 

Next Steps and Guidelines

WHAT
  HOW WHERE WHEN
Letter of Acceptance and Scholarship Undertaking
Link
  1. Wait for the email notification to the approved nominee and SHEI Representative informing the availability of the downloadable requirements.

2. Download and print six (6) original copies signed by the approved nominee and SHEI President or authorized representative.

3. Attach required documents:

a. Provisional Notice of Award (see instructions below)
b. Enrollment Form (original and validated by the DHEI Office of the Registrar)
c. Government ID of Grantee
d. Government ID of SHEI Representative
e. (For Thesis & Dissertation Grantees) Certificate of Approval of Thesis/Dissertation Proposal

Notarization shall be done by the Commission.

Important reminder: Only complete and correct submissions will be processed for disbursement of allowances.

The initial disbursement of allowances shall be made within forty (40) working days upon the CHED RO’s receipt of complete and correct submission.

CHED RO nearest to your current location. Personal appearance is required or through a representative. As soon as possible
Provisional Notice of Award (for nominees endorsed online.chedk12.com)
Link
  1. Wait for the email notification to the approved nominee informing the availability of the Provisional Notice of Award.

2. Download through nominee’s account at online.chedk12.com, print, and attach to the Letter of Acceptance and Scholarship Undertaking.

Important reminder: For those with New and Ongoing program status, please present this upon admissions and enrollment to the DHEI.

CHED RO nearest to your current location. Personal appearance is required or through a representative. As soon as possible
Provisional Notice of Award (for nominees endorsed through hard copy submission) SHEI Representative
  1. Wait for the email notification to the SHEI Representative informing the availability of the Provisional Notice of Award.

2. Download through e-mail notification sent to SHEI Representative, print, and attach to the Letter of Acceptance and Scholarship Undertaking.

Important reminder: For For those with New and Ongoing program status, please present this upon admissions and enrollment to the DHEI.

CHED RO nearest to your current location. Personal appearance is required or through a representative. As soon as possible
DBP Branch for Pick-up of ATM Card
Link

Choose your preferred branch of pick-up, please fill out the form on or before
04 NOVEMBER 2016 (FRIDAY).

Important reminder: For those who have not submitted the DBP form (CRF), attach it to the documents to be submitted to the CHED RO.

Link
As soon as possible
Withdrawal from the Program N/A

In the event an approved nominee intends to withdraw from the program due to health issues, pregnancy, or other meritorious reasons acceptable by the SHEI,
a formal letter signed by the SHEI President or authorized representative must be provided in hard copy to the Commission with the following details:

a. Specific reason for withdrawal
b. E-mail address of the SHEI Representative
c. E-mail address of theapproved nominee

CHED K to 12 Transition Program Management Unit
Higher Education Development Center (HEDC) Building, C.P. Garcia Avenue, UP Campus, Diliman, Quezon City 1101
As soon as possible
Change DHEI
Link

1. Check the DHEI list to ensure that your approved program is offered in the DHEI.

2. Letter of Acceptance and Scholarship Undertaking and the Enrollment Form should reflect the degree program and degree program code as assigned to the DHEI.

 N/A Before the start of the semester
Change Degree or Program Status
Link
Requesting to change the approved degree program or Program Status is highly discouraged. If you wish to do so, please send a message through the inquiry form.  N/A  N/A

 

Frequently Asked Questions

 

What if I cannot submit by the deadline?

Late submission of requirements will entail delay in the release of scholarship privileges and allowances. Non-submission of requirements will mean withdrawal from the program.

When will I receive allowances regularly?

The first release will be within 40 working days from time complete documents are submitted to the CHED ROs. The succeeding releases will be every last week of the month.

Do I need to submit documents regularly to receive my allowances?

The original and authenticated Enrollment/Registration Form must be submitted at the start of every term. Please be on standby for further instructions.

My approved DHEIs and degree programs are no longer accepting enrollment. What do I do?

An approved nominee may transfer to a new DHEI offering the approved degree program as stated in the provisional notice of award or one that is aligned to your discipline. Please be reminded of the following steps:

1. Check the DHEI list to ensure that your approved program is offered in the DHEI.

2. Letter of Acceptance and Scholarship Undertaking and the Enrollment Form should reflect the degree program and degree program code as assigned to the DHEI.

Can I defer my scholarship to next school year?

Requesting for deferment is highly discouraged. Deferment is subject to the approval of the Commission based on meritorious reasons. If you wish to do so, please send a message stating your reason through the inquiry form.

I won’t avail of the scholarship anymore. Can someone take my place?

No. The scholarship is non-transferable.

Can I withdraw from the scholarship and avail of it another time?

Yes. An approved nominee may withdraw but he/she must be renominated and pass the evaluation to be able to avail the scholarship privileges.

 

Advertisements