In line with the Commission’s effort to ensure guidance and support to grantees under the Scholarships for Graduate Studies – Local (SGS-L) of the K to 12 Transition Program Management Unit (PMU), the Commission would like to remind and update the grantees of SGS-L of the existing directives and new updates on the submission of documents and processing of living allowance.
On Submission of Documents for 2016 Scholars to the CHED Regional Offices
In order to ensure the efficient processing of the release of all privileges, including living allowances and thesis / dissertation assistance, and in compliance with the Memorandum from the Executive Office dated 07 April 2017 and 17 January 2018, all 2016 scholars are directed to submit their documents to the CHED Regional Offices for initial evaluation. Likewise, the CHED Regional Offices shall only forward the documents to the CHED Central office once the documents have been verified as complete and valid. For avoidance of doubt, the scholars may submit to the nearest CHED Regional Office. (See Appendix A: Updated Checklist of Documents)
Use of the New Certificates of Deloading
In compliance with the Memorandum from the Chairperson dated 07 September 2018, the SHEIs were required to submit monitoring reports for their nominated scholars, which included the updated Certificate of Deloading (COD). It is noted that the COD is a requirement for the processing of all privileges. Given that the deadline for the monitoring reports was last 05 November 2018, the Commission wishes to follow-up the submission of such pertinent documents. Beginning 15 March 2019, the processing of allowances for scholars without the updated Certificate of Deloading shall be put on hold until the same can be provided.
Deadline for Submission of Documents
In order to ensure that fully compliant scholars are prioritized for processing, the Commission is implementing a deadline for the submission of claims for enrolled terms. Given that the academic calendars of the Delivering HEIs (DHEIs) are varied, the deadline shall be on the last working day of the month after the enrollment period.
For example:
The documents must be complete and valid at the time of submission to the CHED Regional Offices. The CHED Regional Offices shall likewise endorse the documents of those within the deadline separately from those submitted beyond the deadline.
Last Call for Claims for AY 2016-2017
All scholars with pending claims for allowances and other privileges are advised to submit complete and valid documents for the same on or before 31 March 2019 (Friday) to the CHED Regional Offices.
Finally, all scholars are reminded that according to the policies of the scholarship, all scholars are required to follow the guidelines periodically released by the Commission. “Any deviation from the instructions in the advisory shall mean a delay in release of allowances. Priority shall be given to those who follow instructions according to the guidelines set by the Commission.”
Thank you for your continued patience and understanding. For inquiries, scholars may visit chedk12.com/inquiry or call (02) 441-0927.
(signed)
Maria Teresa M. Semana, Ph.D., CESO IV
OIC-Director IV, Office of Student Development and Services
Director-in-charge, Scholarships for Graduate Studies-Local
CHED K to 12 Transition Program 